Within the electronic signature solutions industry, there is a great focus on the core benefits of implementing electronic signatures, including reducing costs, closing deals quicker, or eliminating signing errors.  The common thread in all of these benefits is the greatest attribute associated with introducing electronic signatures into your current business processes…the ability to go paperless.

Eliminating paper from your business process instantaneously allows your organization to make an immediate, positive impact on the environment.  By managing your documents online you can eliminate your company’s dependency on printing, shipping and physically storing your signed documents while reducing paper waste, air pollution, and deforestation.  As an added bonus to the tremendous environmental impact, your company will also save money in many ways:

·        Unnecessary printing wastes paper.  Imagine the amount of money your company can save in printing supplies alone;

·        Shipping your documents is also a major contributor to pollution. CO2 emissions released by trucks, planes, and vans used to transport your documents will be greatly reduced by allowing your clients to go online to sign your documents;  and

·        Physically storing your documents costs your company money and resources. By digitally storing your documents your company can save money on everything from storage space to filing cabinets.

We understand that transferring to a completely paperless office does take effort on everyone’s part and the environment benefits associated with eliminating or reducing your paper usage are obvious.  What is often less obvious is the money your company can and will save.  Whether you want to help sustain our environment or sustain your business going paperless can help you accomplish both challenges.

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We are excited to announce the release of our latest version of the eCore product suite, which includes a completely redesigned user interface (Command Center) to interact with your signed Electronic Original documents. Also included in this release is a new version of our SmartSign electronic signature software.

Some of the highlights of the release include:

Sophisticated transaction and document searching. Command Center now allows users to locate information faster through new search screens. These screens allow users to locate their transactions or documents by name, creation date, status, or the customers own unique identifier. Users are also provided with customized search parameters that can be mapped to their internal systems. Users also have access to a directed search function to upload lists for rapidly finding items within the secure repository.

Batch system processing. Command Center has been enhanced to enable batch processing of any collection of transactions and documents managed within eCore. Users can now easily perform actions such as transfer, edit, update status, print, export, and destruction of collections of transactions or documents. All pending batch actions are easily identified within the user interface, and the role-based permission system enables organizations to easily delegate responsibilities across user groups within their company.

Enhanced Control of Transferable Records Transactions. eOriginal has enhanced the eCore contract lifecycle management and transferable records automation functionality. Customers may now define complex business rules to be used during a transfer of ownership. eCore offers unparalleled flexibility to controllers of documents during the transfer process. Users can select individual documents, or sets of documents, within a transaction and assign individual retention policies on each document to be transferred. Assignment of documents has been greatly simplified, whether using the Command Center user interface or through embedding eCore in the user’s application using our published web services interfaces.

Integrated Electronic Signatures. The eOriginal SmartSign® electronic signature component of eCore has been enhanced to enable rapid integration and deployment within web applications. SmartSign™ signature templates automatically create executable, “ready for signature” documents. The system enables users to upload documents from a local or networked file system, set or change document sort orders, sent email invitations and track progress throughout the process.

SmartSign captures the entire signature process from document generation through the capture of all signatures. The solution complies with the rules of state and federal statues for consent and signature capture, logging each step in a detailed audit trail. Our server-side signing process ensures a trusted “closed system” that has been approved by customer internal and third-party legal counsel. Signed documents are automatically tamper-sealed by eCore in the integrated document compliance repository. Signers are able to save or print a copy of their signed documents, and customers can receive a notification email with a watermarked electronic copy of the signed document – which can be also be routed for inclusion in existing imaging, back-office archival or servicing systems.

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