The eOriginal SmartSign Web solution is a SaaS offering that can be accessed with zero integration, full integration, and anywhere in-between.  The level of IT involvement is a function of the business processes that will utilize the signature service.  Regardless of the deployment method selected, the SmartSign signature service rides on the most industrial strength, secure platform in the industry and provides the most robust path for growth and deployment method transition.

Standard On-boarding:

Document Preparer Website

• Upload Documents
• Configure Signing Requirements
• Send Signing Invitations
• Monitor Signing Progress

Hosted Signing Room

• Accessed via Email Invitation
• Manages Signer Authentication
• Brandable with Company Logo and Colors

SmartSign Web standard on-boarding provides a fully-hosted signature service; there are no IT requirements and you may begin electronic signing right away.  With standard on-boarding, you will  prepare your documents utilizing a hosted website to upload documents to the signature service’s secure repository, configure the signature requirements, and send email invitations inviting the signers to review and sign their documents.  Documents are monitored throughout the signature experience using the Signature Tracker portion of the website.

Your signers receive an email with a link to the signing room.  The signing room is a hosted website, branded with your company logo and colors.  Signers are authenticated against the signature requirements configured by you.  Once authenticated, the signers are presented with each document for review and/or signature.  Upon completing their signature requirements, signers may retain a copy of each signed document before exiting the signing room.

Standard on-boarding is the ideal option for companies with immediate electronic signing needs, limited IT access, and lower transaction volumes.  Companies with larger transaction volumes or who wish to create an “all in my website” offering, may wish to explore our other SmartSign Web options.

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Val Daly

Director of Customer Services

If you are reading this article, you are probably looking to improve workflow, increase productivity and cut costs.  Most likely, you are evaluating electronic signature products as one means to achieve this goal.  With the plethora of electronic signing vendors available, how do you know which one is right for you?  Most importantly, how do you know when you need more than just an eSignature?

Let’s start with a simple definition of an eSignatures.  An electronic signature, by definition of the Uniform Electronic Transactions Act (UETA), is any “electronic sound, symbol, or process attached to or logically associated with a record and executed or adopted by a person with the intent to sign the record.”  That’s a broad definition, leading to a wide variety of electronic signature solutions ranging from clicking an ‘I Agree’ button, embedding an image or text that describes the signer, to embedding a digitized version of a hand-written signature (often referred to as a biometric signature) and anything in between.

Each of these eSignature approaches are valid methods of electronic signing.  Which approach is right for you depends on a variety of factors:

•  How closely do you need or want to mirror the paper signing process (very often a comfort factor for your signers)?
•  Do you need to capture signatures on specific areas within your documents?
•  Will your signers be signing at a point of presence facility or will they need to sign remotely anywhere, anytime?

Once you have identified the eSigning approach that meets your needs, you need to ask yourself one more question – is eSigning enough?

Sometimes an esignature alone is ample; however, very often, it is not.  An eSignature process alone will not protect against scenarios in which signers may execute multiple versions of the same document or generate multiple, indistinguishable copies creating confusion as to which one is the original opening the door for possible fraud.  An eSignature process does not address the management and control of the electronically signed document throughout its lifecycle nor will it address the ability to electronically securitize or assign the document if necessary…but an Electronic Original^® process will.

An Electronic Original process not only offers full electronic signing capabilities, but it also manages the electronically signed document in a secure repository, or electronic vault, establishing control and uniqueness of the electronically signed document.  To further secure the document, it is digitally sealed, making content and signature revisions readily identifiable.  Access to the vaulted document is controlled and all activities are recorded in a sealed audit trail.  Furthermore, Electronic Original documents may represent electronic chattel and are rated the same as paper chattel and may be electronically securitized or assigned.

To learn more about the Electronic Original process and whether it is right for you, check out The Electronic Original Company^®, our knowledgeable staff can help you determine if you need more than eSigning.

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eCore®…Looking Forward

As summer is upon us, we look forward to baseball games and barbeques and working through our product enhancement projects in anxious anticipation of the days ahead…and so the story of the 2009 eOriginal product roadmap continues….

This year, we are looking to improve a few of our internal processes to better enable quality support and quick product delivery.  Our efforts will offer our current and future customers shorter implementation cycles and greater product capability and flexibility. 

Early releases this year have already:

• Introduced an out-of-the-box signing experience, eOriginal SmartSign® Web, making custom-branded eSignature solutions available without IT resource involvement.
• Enabled signed packages to be prepared, reviewed, signed, and managed through a zero-footprint, zero-implementation web service.  Simply upload your documents and configure your signing scenario and you are on your way to having completely and accurately signed documents as quickly as your signers can access them. 
• Refreshed the Command Center™ user experience, providing improved ease-of-use and greater flexibility in transaction and document management. 
• Improved searching capabilities, in-line document access, and the ability to act upon multiple transactions or documents with a single action. This allows document managers to more readily identify and maintain the contents of their secure repository.

 Among our targeted efforts for the remainder of the year are:

• Continuing our refresh of the Command Center^TM user experience, providing improved ease-of-use and greater flexibility in transaction and document management.
• Enhancing our out-of-the-box signing experience, simplifying the package creation and offering new package management capabilities.
• Improving our PDF-processing abilities, offering enhanced electronic signature capabilities and providing support for new PDF features and specifications.
• Introducing a complete set of web services, enabling rapid integration of full eCore feature-set capabilities and simplifying integrated application deployments.
• Streamlining our internal processing, improving performance and facilitating our ability to rapidly deliver feature enhancements.
• Leveraging new infrastructure technologies, allowing our customers to take advantage of capabilities offered by the newer infrastructure versions.

‘Simplify, simplify, simplify!’ is our motto for 2009.  Everyone is looking to do more with less.  Our goal is to deliver our eCore®, eCore® On Demand, and eOriginal SmartSign® Web products as tools that will enable you to do so.  Whether you are new to electronic signing or a seasoned veteran, eOriginal® aims to make, and keep, your path to electronic signing success simple.

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