Need to get that contract executed today, but your VP is sitting in the airport heading to a conference?
The popularity of mobile devices like Apple’s iPad and iPhone make it easy to share contract documents anywhere, anytime so why not take it to the next step and use SmartSign Web to sign and close the deal?
The iPad holds the particular promise to accelerate the mass adoption of electronic signatures because it has the screen real estate to view the entire document. Imagine walking into your local bank to open an account and the bank employee hands you an iPad to affix your signature to the account application or the check signature card. Or when you are returning a vehicle off lease at the dealership, quickly go through the vehicle inspection and sign off right there with the iPad.
Contract modifications are another excellent opportunity to leverage mobile signing. Typically any change to an agreement or contract requires senior management approval and sign-off. These executives travel often, so why not allow them to access, review and execute documents in the airport, at the conference or in the hotel? With an iPad and SmartSign Web they can.
And going paperless isn’t just doing business faster at less cost, it can also have a big impact on your corporate image from both the environmental impact and heightened customer experience when they complete a transaction in a single process.
Best of all, SmartSign Web puts all this flexibility and power in your hands while protecting your business by ensuring compliance with the ESIGN electronic signature requirements. SmartSign Web’s secure and comprehensive audit trail maintains legal admissibility and enforceability of all your important business records. Now that is the best of both worlds.
The latest release of our premier electronic signature process management system, SmartSign Web, includes the ability to sign commonly used business documents created in popular Microsoft Office applications such as Word, Excel and Powerpoint. This new capability also enables users to add scanned images and IBM Lotus Notes documents into SmartSign for electronic signature capture. New documents uploaded into the system are quickly converted into Adobe PDF for review and signature capture.
This new feature allows users to create custom documents and quickly add them to a transaction for signature. The SmartSign template designer’s easy to use drag-and-drop interface can still be utilized to mark up the documents for data collection and signature capture. These custom documents are automatically integrated with standard forms already managed by SmartSign and eCore, allowing more flexibility for complex business transactions that often require unique documents based on business rules.
This capability is not limited to the creation and send process, downstream participants of a transaction can also upload documents such as attachments in any of the new supported formats. These documents will also be dynamically converted to PDF and added to the transaction. For example, if a user must upload a scanned image of his drivers license. The scanned TIFF or GIF image can be uploaded directly into SmartSign. The user does not have to learn how to convert the scanned documents into PDF or perform any post-scanning process on the image.
Benefits
Leverage existing investment in familiar document creation tools
Quickly send out custom documents for signature
Increase employee productivity by eliminating document conversion and processing tasks
Speed time to close business transactions with streamlined business processes that eliminate paper distribution and handling
Improve security with tamper-evident seals on documents and the detailed audit trail
This is only one of the hundreds of new capabilities featured in the latest release of SmartSign and eCore. Check back here over the next few days as we share more of the features available; such as advanced configuration options, workflow automation tools, tighter integration with internal applications, and more!
It’s hard to believe that 10 years have already passed since President Clinton symbolically eSigned the E-SIGN Act. In that time the electronic signature industry has certainly grown and progressed a long way. The software and processes have greatly improved, mobile devices have evolved and changed the way business is done, and everyday more businesses are realizing the benefits of online automated processes. Without the E-SIGN Act who knows what direction the industry and e-commerce as a whole would have gone.
The E-SIGN Act not only made electronic signatures legal, it instilled confidence in businesses, and more importantly their general council, to leverage new and emerging technologies to help their businesses grow. In 2000 businesses were still struggling with the idea of how to handle online business transactions, e-commerce was still a somewhat new idea without much supportive legislation.
Over the past decade it’s become hard to imagine not having the ability to jump online to complete a transaction, purchase insurance, sign leasing agreements, etc. without the confidence that your documents will be correctly signed, secured, and managed. eOriginal is not only a proud pioneer of these technologies but we continue to forge ahead by enabling businesses to utilize other technologies such as multimedia signatures with voice authentication, bio-metric data, and hand-written signatures captured on pads to complete their online transactions. The value of electronic signatures and the E-SIGN Act and is proven by the success of our clients who have adopted our technologies to improve their processes such as:
A major leasing company that in several months shortened their customer acquisition from 5 days to 10 minutes.
One of the largest auto financers surpassed their target of 44% adoption and reached an 80% adoption rate within the first 12 months and can now complete a transaction in as little as 20 minutes.
An insurance provider that uses our patent-pending voice signature technology to not only complete a contract but also initiate payment in a single transaction.
Several of our clients have securitized more than $5 billion in econtracts using our systems for the secondary market
As impressive as these achievements have been in the last 10 years, the next decade has even more promise as business drive down costs, become greener, speed their processes and incorporate additional technology such as the latest generation Smart Phones and the iPad™ to create a better customer experience. So big thanks to the E-SIGN Act for kick-starting our industry.
Many of us have been following and anxiously awaiting a decision by the Utah Supreme Court regarding the challenge of the legal validity of electronic signature for government ballots which relied heavily on Utah’s version of the Uniform Electronic Transactions Act (UETA). I have read many differing and varying opinions from legal experts, blogs, tweeters, etc. but we can all stop speculating because the ruling on June 22, 2010 confirmed the validity of the collected eSignatures established new precedent.
What this decision does, is open the door for wider implementation of electronic signatures by government and businesses that have been slower to adopt this type of technology because of legal concerns. As stated by David K. Isom yesterday in a great blog post, Electronic Signatures Come of Age: From Elections to Commerce and Beyond, “The Utah decision resolved many of the fundamental issues presented by UETA, and resolved them in a way that energizes UETA. UETA will have a broader application in states that follow Anderson than most commentators would have predicted.”
I’m sure we’ll be seeing the positive effects of this decision. With the recent decision by the FHA to accept eSignatures on 3rd party documents and a preliminary decision by the North Carolina State Bar for the use of SaaS products as long as reasonable care” is taken to minimize risks to the “confidentiality and to the security of client information and client files, it appears that technology and products like eOriginal’s eSigantures solutions will be playing a greater role and making a wider impact on the way in which government and businesses handle their online transactions.
In working with insurance companies that are taking their business processes on line for better origination and servicing, nothing is more important than nailing the application process down in such a way that anyone who wants to buy insurance can get started and complete their application as quickly and seamlessly as possible. The best way to make that happen is a single online session that starts the process in real-time and doesn’t bog down for printing, mailing followed by receiving, manual workflow processing, scanning and callbacks for errors or missing data.
Of course there are other benefits to taking application process and completing it online. An applicant, online the carrier or selling agent has also done their part in going Green by eliminating the need to print, fax, ship, and store paper. Not only helping the environment but saving money by reducing storage and operating costs incurred through paper based systems. However an equally important, and often hidden, issue for the carrier and agents are all of the potential applicants who opted out of a paper driven process because it was too cumbersome, slow, or those that intended to complete the paper form but never got around to it. These potential customers either never generate revenue or will generate revenue for a company whose online processes are more customer friendly.
So how can eOriginal’s SmartSign Web help insurance providers to streamline their processes?
Enable customers to electronically sign the application with an online web application
Manage all workflow, routing, and vaulting procedures of the application process through SmartSign Web’s customization options.
Reduce your organizations dependency on paper, saving you time and money.
Reduce errors and incomplete documents greatly reducing any NIGO applications.
HIPAA and ACORD compliant security and data management
Bind voice signatures to applications for faster processing and payment authorization.
Increase revenue by allowing your customers to quickly review, eSign, and receive a copy of their policy and additional forms.
To learn more about how we may be able to streamline your processes please contact me directly at 410-625-5147 or just us a question in the comments and I’ll be sure to promptly respond.
A few days ago I came across an interesting post on Elliot’s Blog about the simplicity and usefulness of electronic signatures reducing the need to print, sign, and ship contracts and other documents, but what was really great about the post, was the conversation it prompted through the comments that were posted.
As an active participant in this conversation dealing with questions and concerns about the validity of eSignatures, I wanted to highlight and address a few of the common concerns that were brought up.
Legal Enforceability and Admissibility and Doc Security: Depending on your individual business needs, a pure signing tool may be all you need. However, if your business needs to protect your digital documents, a more robust solution is necessary. We provide advanced ID verification tools to ensure the correct person(s) are signing along with a detailed audit trail, we encrypt and digitally tamper seal each document and file associated with your transactions, and we also provide transaction management services that allow organizations to meet all compliance, regulatory, and workflow requirements that limit your company’s legal exposure and protect the value of your documents.
Customization: eOriginal’s solutions were designed to be flexible, allowing us to conform to your business needs. That is why we offer multiple integration and deployment methods and an extensive library of web-service calls/APIs. We take into consideration business workflow processes, transaction management needs, and budget to find the best solution to fit each individual business needs.
Costs: Many customers, especially Small Business owners, believe that the products and technology needed to provide the security and workflow options to fit their business needs are too expensive, when in turn, many providers including eOriginal have electronic signature packages designed not only for large enterprise clients but also for small businesses.
If you have any additional questions or concerns, please don’t hesitate to contact me directly at 410-625-5149 or just post your questions on our comments section and I’ll be sure to provide answers to your questions.
eOriginal has seen a significant increase in the number of small businesses wanting to learn more about how our eSignature software can help their businesses grow by shortening sales cycles, eliminating paper, and reducing the amount of resources needed to manage their contract process before and after they’ve been executed.
So to limit the amount of resources needed to get small businesses implemented with eSignatures and secure, compliant records management we’ve created new eSignature packages specifically for those businesses that need/want the same level of security, legal compliance, and flexibility for their eSigned documents as large corporations demand.
A few benefits for small businesses include:
Get up and running having your agreements eSigned within 24-48 hours
Improved Signer verification with email and one-time user verification code.
Mobile signing for mobile use on Window Mobile IE and iPhone Safari.
Workflow Management Routing, automated notifications, automated status transitions, expirations.
eSignature Processing digitally signature binding and document tamper-seal for proof of non-repudiation
Enterprise Datacenter with SAS-70 Type II, PCI-compliant datacenter, fully redundant, 24/7 security and operations.
In the next few weeks we’ll be highlighting a few of our clients and growing small businesses that are using our electronic signature tools.
Electronic signatures scale to meet demand for construction inspections and exceed compliance requirements.
eOriginal an industry pioneer and leader in the electronic signature market has announced a partnership with Certified Chinese Drywall Testing, a multistate drywall inspection company that provides insurable results for their inspections of imported Chinese drywall.
“Chinese sheet rock is likely to be the largest product liability issue the construction industry has ever seen, said Joseph Weissglass, President of Certified Chinese Drywall Testing, LLC. “The high volume of demand for our testing and inspection programs required an e-contracting solution that could scale and be compliant and the best, most complete solution we could find was eOriginal’s SmartSign Web.”
eOriginal’s data collection, digital signing, and lifecycle management of electronic signatures and transferable records management such as e-contracting can be deployed as premise behind the firewall, SaaS or cloud.
“eOriginal is a natural fit for companies like Certified Chinese Drywall Testing that want to quickly reap the benefits of automation for a better customer experience that is still compliant”, said John Jacobs, Account Executive for eOriginal.
About eOriginal
eOriginal provides advanced electronic signature, vaulting and electronic transaction solutions that are tamper–sealed, auditable and legally enforceable. eOriginal SmartSign® enables compliance with the eSignature requirements of the ESIGN Act, UETA and the UCC. eOriginal has provided secure, verifiable execution, delivery and management of commercial loans, leases and other financial industry documentation for fifteen years. eOriginal customers, including top–tier financial institutions, have processed over 20 million electronic signatures without a single system error or legal challenge.
To learn how eOriginal can streamline your business processes, visit www.eoriginal.com call (410) 895-7699 or follow eOriginal on Twitter @eOriginal.
About Certified Chinese Drywall
Certified Chinese Drywall Testing, LLC offers the Nation’s only insurable testing option for Chinese drywall. Potential buyers, sellers, attorneys, banks, and other interested parties rely on Certified Chinese Drywall Testing to provide comprehensive, quantitative, and conclusive Chinese drywall testing.
Certified Chinese Drywall Testing, LLC offers services throughout the state of Florida and across the Gulf Coast, as well as Virginia.
SmartSign Web’s enterprise grade electronic signature service has been deployed by many organizations across multiple industries. With the introduction of our new Basic and Advanced signature packages, we have extended our ability to satisfy any organization, from the single-person enterprise and small-medium sized business to a large enterprise deployment. We recognize that a one-size fits all solution isn’t going to accommodate every business processes, so our new Basic and Advanced packages offer customers additional flexibility in selecting the service that best fits their business process.
SmartSign continues to offer the most flexibility and configurability to integrate into your business processes, regardless of size, complexity or budget. Our multiple deployment methods and advanced features are designed to provide our customers a scalable solution that can cuts costs and help businesses grow. If you would like to learn more about creating an individual plan for your company please contact us.
Partnership will revolutionize the parts delivery process through real-time, web-based systems that streamline and automate routing, tracking and delivery
EAU CLAIRE, WI and BALTIMORE, MD (PRWEB) May 11, 2010 – The founders of Elite EXTRA, a revolutionary new routing and tracking tool, and eOriginal Inc., a leader in electronic signatures, vaulted repository and electronic transaction solutions, have partnered to offer point of delivery electronic signature capture for the automotive parts industry.
Jim Ward, President of Extra Trax, the company that owns Elite EXTRA (Extreme Routing and Tracking Application), recognizes the electronic signature solution is a critical add-on that will benefit Elite EXTRA’s customers by providing a secured electronically signed document as proof of delivery or service, creating the option for a paperless system for customers who choose it.
“This is the first routing and tracking system that combines automated optimal routes at an affordable price point with real-time electronic signature capture,” said Ward. “Together these tools will revolutionize the way auto parts are delivered by creating efficiencies and reducing waste for customers.”
Jim Tebay, eOriginal’s Vice-President of Business Development, said “We’ve played a key role in automating automotive finance with our solutions, so we see Elite EXTRA’s real-time solution for parts delivery as a natural complement and one that provides a fast return on investment for both dealers and parts suppliers.”
Electronic signature capture, embedded into a web browser on the driver’s cell phone, will be provided at the point of delivery, to capture the signature from the person receiving the order. The signature will then be stored for the customer with the pertinent details of the delivery, invoice or work order, and accessible in real-time via Extra’s customer web portal.
Because both the Extra Trax and eOriginal processes are aimed at automating and streamlining operations for deliveries, the two complement one another in helping businesses to operate efficiently, reduce staff and cut overhead operating costs.
Elite EXTRA has a proven return on investment (ROI) of 15 percent through route optimization and driver and dispatcher efficiencies, and signature capture will further augment that ROI by reducing the amount of time staff spend in searching and accessing paper documents.
“We did an extensive search for an electronic signature solution to help streamline our customers’ operations in a manner that is easy, efficient, and secure,” said Ward. “eOriginal has been wonderful to work with, and through integration offers a complete, cost-effective, cutting-edge solution for customers wanting digital, web-based signature capture.”
Elite EXTRA, which was launched in 2009, is a web-based system that creates automated optimal routes, tracks drivers, and provides an estimated time of arrival (ETA) for customers. It uses the latest in open source geospatial technologies to streamline the automotive parts delivery system. Advanced geospatial algorithms calculate delivery routes and route orders, helping dispatchers to determine the optimal routes for their drivers. It is a powerful, yet lightweight and cost-effective solution for all industries that transport goods or services.
The first release of the system was developed exclusively for the auto part delivery industry with extensive input from pioneers in the logistics and auto parts industries. It costs less upfront, and is less per driver than comparable software as a service (SaaS) packages.
Extra Trax, LLC is a logistics and routing subsidiary of Applied Data Consultants, Inc. (ADC) that is targeted solely at providing customized routing and delivery tools for the logistics industry. Its headquarters are in Eau Claire, Wis.
About ADC
Incorporated in 1996, ADC provides customized web solutions, application development, enterprise-wide consulting and mapping services. ADC now has 40 employees between its Eau Claire headquarters and its Omaha, Neb. and Denver, Colo. branch offices. For more information about ADC, please see: www.adc4gis.com
About eOriginal
eOriginal, Inc. provides advanced electronic signature, vaulting and electronic transaction solutions which are tamper-sealed, auditable and legally enforceable. eOriginal SmartSign® enables compliance with the eSignature requirements of the ESIGN Act, UETA and the UCC. eOriginal has provided secure and verifiable execution, delivery and management of commercial loans, leases and other financial industry documentation for over a decade. eOriginal customers, including top–tier financial institutions, have processed millions of electronic signatures on millions of documents without a single system error or legal challenge.
To learn how eOriginal can streamline your business processes, visit www.eoriginal.com or call 410-895-7699. You can also follow eOriginal on Twitter @eOriginal.
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