Over the last few weeks a number of colleges and universities have contacted us to talk about how electronic signatures can be a key component in the streamlining of their workflow processes. We’ve spoken with Facilities Management, Student Business Services and Registrar’s Offices that want to convert from paper to electronic documents, optimize processes so they don’t stop for paper, mail, or faxes and how to address compliant document lifecycle management.

While streamlining process is a key to all the efforts, individual departments have specific issues. For example a Registrar’s Office would like to secure student records and transcripts. eOriginal can help Registrars eliminate fraudulent access to student records and transcripts through our rights management capabilities allowing only those employees with privileged access to view or handle records and show an audit trail that documents even attempted access. Facilities Management needs to manage multiple contracts needing multiple signatures throughout the completion of construction projects. eOriginal SmartSign® provides the ability to add and track contracts at different stages within each project lifecycle significantly shortening the time between approval and project completion. The comprehensive audit trail and repository can even help the Advancement Department to secure and archive donations contracts reducing audit exposure.

eOriginal SmartSign® offers the flexibility and security needed to meet the needs of most departments within higher education institutions. From the ability to integrate with systems already in use to reducing the manpower resources and costs associated with traditional paper based processes SmartSign can help your department to streamline its processes and become more efficient.

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The facilities management department at one of the top, private U.S. universities has selected eOriginal, Inc., a leader in electronic signature, vaulted repository, and electronic transaction management solutions, for an electronic signature and repository solution to be integrated with their budget approval and workflow system.

eOriginal was selected by the university after a competitive review that focused on security, compliance, deployment, configurability, and extensibility criteria. The integrated solution spans all sections of the university and is expected to dramatically streamline budget workflow processes and ensuring compliance while also improving recordkeeping with eOriginal’s comprehensive audit trail.

The previous paper-based process was subject to frequent delays and errors slowing construction and maintenance projects. The flexibility to add, manage, and track contracts at different stages within each contract and project lifecycle significantly shortens the time between approval and project completion.

“Universities are becoming extremely aware of the benefits of electronic signatures to streamline processes,” said Mark Schneider, Vice President of Sales for eOriginal. “They are also increasingly aware of the value of using a vaulted repository for material documents to ensure legal compliance and reduce their audit exposure.”

About eOriginal. eOriginal SmartSign^® enables compliance with the eSignature requirements of the ESIGN Act, UETA and the UCC. eOriginal has provided secure, verifiable, and legally enforceable electronically signed documents and transactions for financial services, insurance, government, healthcare, and education for over a decade with out a system failure or legal challenge while processing millions of transactions representing billions of dollars.

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